Several years ago I was introduced to the podcasts over at Manager Tools.  Full disclosure I gain in absolutely no way from endorsing Manager Tools.  But we all collectively gain when our field is full of good, efficient and effective managers.

The folks at Manager Tools stress one tool more than any other: One-on-one meetings.  Sure – you may think – I talk to my team all the time.  This is a little different.  This is a structured, regularly scheduled (weekly is ideal) meeting with each one of your direct reports.

I have been performing structured one-on-one meetings as described by Manager Tools for 4-5 years and the time is well invested in the relationship with your direct reports.  On Thursday I asked my twitter stream “Interested in hearing from folks that have regularly scheduled 1on1s with their direct reports. Worth the time? Benefits?”  I got some great replies.

The first reply was from Gavin Henning, Senior Research Analyst in the Office of Institutional Research at Dartmouth College in New Hampshire, U.S.  Gavin indicated that one-one-ones are absolutely worth the time and said the meetings are a great opportunity to give updates and get direction from your supervisor.  He also indicated how important it is to have a consistent time to connect and the importance of both direct and supervisor contributing agenda items.

I was very grateful to get replies from hall directors to vice-president student affairs.  Although I can’t share all the comments I received via twitter the overwhelming majority where in support of one-on-ones.  Rachel Barreca, a Canadian higher education professional who has for several years worked in the United Kingdom.  Rachel indicated that the one-on-one meetings were a great way to know your direct reports better and check-in with them personally.  Rachel also described one-on-one meetings as an opportunity to solve problems, discuss professional development opportunities as well as a provide feedback and direction.

You may be thinking to yourself – I have SO many staff.  I can’t possibly meet with all of them weekly.  Why not?  As a manager or supervisor it is your job to ensure your team performs.  If you work 35, 45, or even 55 hours per week – 30 minutes with each direct report is not very much time.  Think of it like this: 10 direct reports x 30 minutes would only be 5 hours.  Only 12% of a 40 hour work week.  If you don’t currently supervise full-time staff and you have a big team of part-time staff this may be more challenging.  It may make sense to meet bi-weekly or less frequently with part-timers.  However if you have 5-8 or less full-time staff you should have no trouble finding the time if you schedule it consistently from now till forever in your calendar.

I suggest you head on over to Manager Tools to the listen to their podcast on one-on-ones.

A little one-on-one summary

Absolutely worth the time invested!

Purpose: To develop and strengthen a professional relationship with your direct reports.

Format: 10 minutes for them, 10 minutes for you, 10 minutes for the future (coaching, professional development, growth, etc)

What are your thoughts on one-on-ones?  If you have tricks and tips for one-on-ones please leave them in the comments.

 Chad Nuttall is Manager, Student Housing Services (CHO) at Ryerson University in Toronto, Ontario, Canada.

 

Pinterest has shown tremendous growth over the past six months, and is one of the few newer (non-google) social media sites to gain traction. But, is it a fad that will show waning interest, like other recent semi-hit Quora, or will it have a longer shelf life?

First, my theory on why Pinterest gained traction. I believe the visual nature of the site appeals to us for the same reason that photo sharing is such a primary activity in the social space. So, in this way, it shares the same traction that, say, Instagram does. Initially, it also tapped into an interest area and a target market (females predominately), and it “solved a problem,” in a way that many social media platforms don’t do. Many social media platforms fail to gain a core audience beyond the typical techie/early adopter set. Pinterest gave itself a leg up by avoiding that trap.

Now that it does have that traction, it’s being leveraged by others beyond that initial audience. Brands from General Electric (fairly thin page) to Whole Foods (much more robust) are experimenting.  In the higher education space, University of Pennsylvania’s Career Services (and the great work of Shannon Kelly) is setting a standard with their page.  Others like Skidmore College’s D-Hall and University of Minnesota’s Student Union, along with many others, are dabbling.  It will be interesting to see where other student affairs pros take it.

So, to my original question:  is it a passing fad or here to stay?  Obviously, we don’t know the full answer yet.  But, my feeling is that it has taken root, and fills a gap and thus will be with us at least for a little while.  It’s a fun site, and while it will probably continue to be a primary place for individuals to share, it will be interesting to watch brands continue to experiment and develop their space on the site.

What do you think about Pinterest for student affairs departments?

Cross posted on Service Design Thinking, Marketing and Innovation in Student Affairs

Gary Alan Miller is the Assistant Director for Social Media and Innovation at the University of North Carolina Chapel Hill.

Hope that was enough hashtags for you!

If you’ve always thought about taking the Twitter plunge in the name of professional development, we’ve got some great things in store for you this week in conjunction with the NASPATech conference in Newport, RI.

In addition to our regular Thursday #sachat this week we will feature a “special edition” chat in conjunction with our “Behind the #sachat” presentation at the conference. Please join us for an open discussion from 4:30 pm – 5:30 pm CST and feel free to recruit some new participants who may want to test the waters a bit.  In addition, for those attending NASPATech we hope you will join us at our session! Bring your laptop or mobile device and participate in #sachat while we discuss the potential that social media has to enhance networking and (free!) professional development opportunities.

Hope you will join us!

Facebook status update from my 18 year old cousin.

I was going to start this blog post on social media in student affairs with a full disclaimer about my admittedly self-perceived lack of technical know-how. After some thinking, reflecting and tweeting, however, I’ve begun to see that it is this seemingly innocent humour and language that may be one of the biggest stumbling blocks to integrating social media into our student affairs programming. Beyond building our technology IQ, perhaps it is time we also invest in nurturing our social media EQ-–identifying and confronting the underlying assumptions surrounding incorporating these tools into our professional practice. One of the many valuable lessons I’ve learnt in my time in student affairs has been the true power of words and language. Slang and other terms used in passing can distance us just as quickly as they can bring us together. In the case of social media, the way we talk about our tweets, Facebook posts or blogging can often do the same.

While facilitating presentations and engaging in discussions around social media at this year’s NASPA conference, one theme that came up rather frequently was the use of social media as a way to build community on campus, across institutions and throughout the student affairs profession. This desire for collaboration and unity is in stark contrast to the effect of several off-hand comments I heard during these discussions. For example, some colleagues I speak to about social media will laugh off their lack of knowledge around Twitter, claiming they’re ‘too old’ or ‘not hip enough’ to engage with this ‘new fangled technology’.

If we want to continue building and sustaining what we claim to be valuable relationships amongst our colleagues and peers, we need to start talking about social media as a piece of the larger community building puzzle. Rather than viewing social media as a separate space for engagement, I choose to view it as an extension of my local student affairs community. This blog post and my Twitter account, for example, do not replace the connections I made face to face at NASPA or even in my office, but they instead help me to sustain those relationships once the conference is over or after I’ve left the office for the day. Social media, to me, is another way to interact and share–it does not take the place of in-person interactions but rather encourages conversations to continue beyond the boundaries of geographic location and time zones.

I am beginning to see the need for a shift in the way we talk about social media from a tool that discourages interaction to a new way of encouraging and fostering connections. I will admit to sometimes being the one who complains about ‘those people who are always on their phones’, especially as an extrovert who craves and enjoys social interaction. However, even those complaints done in jest only serve to further the apparent divide between those who embrace social media and those who seem more reluctant to sign up. As with anything new, the language used to describe and discuss it can often further the fear and hesitation that comes with adopting a new way of doing things. In the case of social media, we often overhear complaints about students and colleagues so wrapped up in their phones that they don’t look up long enough to engage with those around them. These complaints, often voiced as jokes about the ‘digital divide’ between the generations, seem to only push us apart rather than bring us together. If we as student affairs professionals claim community building and engagement as important values, we must begin to reframe how we discuss social media as a tool for fulfilling these goals and examine how the language we use may limit, rather than encourage, connections. The way in which we talk about social media can have a far greater impact on building our technological competency than any online tutorial.

As Thomas Earnest Hulme so eloquently describes:

“Language is by its very nature a communal thing; that is, it expresses never the exact thing but a compromise – that which is common to you, me, and everybody. “

Lisa Endersby is a Student Experience Advisor at the University of Ontario Institute of Technology (UOIT).

 

You’re probably starting to see these Quick Response codes, even if you don’t know exactly what they are. While Tom wrote about these almost three years ago, they are really coming into the mainstream. In fact, I saw the first QR Code in my hometown newspaper this morning.

QR Codes are those little square boxes with black markings. It’s a modern version of the barcode. By scanning the code, you can be directed to a website, an email address, a phone number, or get any short message.

QR codes have been around for a long time, but they’ve become popular because of smartphones. If you have any Barcode App, you can easily scan a QR code for additional information.

Simply create a QR code for the Facebook page of your next campus event, and include it on any printed promotional material. People can scan the code, and be directed to the site for more (and portable) information.

Or how about some “guerrilla marketing?”. Post a flyer with JUST the QR code– nothing else. That will tempt a lot of students into scanning it just to find out what it’s all about.

It’s easy to create a QR code. There are many free sites that will create them for you online in a flash, like http://qrcode.kaywa.com/

If you like to see how they are being used in the music world, check out this article: http://bit.ly/eujni3

And if you want to see how it works, grab your smartphone, run your barcode app, and scan the QR Code below!

As a serial stalker of the “new books” section of my local library, I came across a newly published (2011) gem titled Content Rules: How to Create Killer Blogs, Podcasts, Videos, Ebooks, Webinars (and More) that Engage Customers and Ignite Your Business by Ann Handley (@MarketingProfs) and C. C. Chapman (@cc_chapman). Although the book is primarily written for entrepeneurs, the 282 page book would definitely benefit student affairs professionals and student leaders alike who are looking to develop and market educational and social program initiatives on campus.

The book is divided into four sections with 29 chapters:

  • Part One: The Content Rules – This part educates on how good online content appeals to would-be constituents as well as how to give potential readers something they find value in and keep them returning.
  • Part Two: The How-To Section – This section of the book illustrates specifics on how to develop blogs, webinars, Ebooks, videos, Podcasts, and other informational and media vehicles online.
  • Part Three: Content That Converts: Success Stories (With Ideas You Can Steal!) – There are 10 case studies of various companies that have been extremely successful at developing remarkable content for their customers, which include Hubspot, Kodak, and Boeing just to name a few.
  • Part Four: This Isn’t Goodbye – The final section (and chapter) of the book lists a 12-point checklist for how to develop remarkable content.

As the online, content marketing paradigm seems to be the hottest business model for success, I highly recommend this book to you as there are many lessons that you can utilize for success on your campus. I’ve found it to be an excellence resource that is not overly technical and is actually a fun read.

Scott M. Helfrich (@studentlifeguru) is the director of upper campus housing at California University of Pennsylvania, co-owner of Student Life Consultants, and the creator of http://www.studentlifeguru.com.

I always hope for that perfect storm of aligned experiences when sending a small group of organization representatives to a conference.  In my mind, the students will be empowered with questions and ideas to pursue upon the return home; their energy ignites a new sense of motivation in their group; and they begin to pursue their new definition of the future.

Sound great?

Hasn’t happened for me yet, either.

Sure, our students had some great presentations and excellent experiences but nearly always my student groups struggle to accurately communicate the true picture of what they experienced.  They struggle to not use too many “inside jokes” when describing their time at the conference and nearly always ended up engaged in a conversation about “why can’t we send more people next year?”  Given that our travel funds are not likely to increase anytime in the near future, we needed a new plan.

So, my insanely talented staff member (that’s you, Matt!) says, let’s try blogging.

Our office now requires any students traveling to conferences sponsored by our department to blog each day while they are there.  We create a blogging site for the group’s travels and make each of them the authors. I love the fact that those of us not attending the conference can keep track of their experiences and that we can comment and have dialogue while they are there. We also send the site around to our student affairs colleagues and division leadership so that they can get some insight into student experiences.

This has enabled us to document these travel experiences and now see, in writing, what we already knew about the impact of spending time with other students who are similarly committed to common goals.  As one of our student orientation coordinators posted, “I don’t think I ever got completely used to everyone actually understanding ‘Orientation Speak’ and being able to have in-depth conversations about different aspects of their programs.”

The use of blogs has enabled our students to do more active reflection on these conference experiences and has allowed us to use the sites to help other students understand what the experience might be like the next time around. We get pretty active commentary from participants about what they like and don’t like about the conferences and, when warranted, our structured reflection topics allow for some time for them to pause during a busy conference and make meaning of this experience that the university has offered to them.

For our department, we reported themes communicated in these blogs as part of our annual report in hope of illustrating the impact that off-campus professional travel has on our student leaders.  Themes of increased pride in our university, increased confidence in their own leadership efficacy, and enhanced sense of community with other student leaders certainly made this student affairs professional proud.

If you’d like to take a look at one of them, here’s a link to the blog from our delegates at the National Greek Leadership Association conference in Hartford, CT this year.

http://bscgreeksgotongla.blogspot.com/

And just for fun…check out the Wordle the blog for our Student Orientation Coordinators’ trip to the regional NODA Conference (at the top of this post) and the Wordle for our Program Committee’s travels to the NACA regional conference (2) pasted below.  Looks to me like they had a good experience…and had some fun along the way!

So, how do you facilitate reflection when your students travel? Any interested in blogging?  If you are, let’s correspond and if our students attend the same conferences we can cross-promote their sites!

Facebook Insights is an application available to all page
administrators.  It measures
exposure, actions, and behavior related to your page.  Insights gives you almost instant data––it is updated 12
hours after the end of each day. 
Available data includes: geographic and demographic information about
your fan base, a record of interactions (comments, wall posts, photo/video
views, “likes”), and the growth of your fan base over time.  All of this information is displayed in
the Fan Dashboard, and most of it can also be downloaded into a spreadsheet so
you can use the data in any way you see fit.

In Practice: How UW–Milwaukee University Housing Uses
Our Facebook Page

I created our Facebook Page
in July 2009.  After the first week of school, we were hovering under 100
fans.  Next, I harnessed the
influence of the Neighborhood Housing Office, who at that time had over 200
fans of their Facebook Page. 
Within two days of suggesting our page to all of their fans, we had over
200 fans as well.  By this point I
felt that our page had enough content and fan support/interaction to go
public.  So, when we launched our
new website on September 10, I included a prominent link to our Facebook Page
on the homepage.  Since then, our
fan base has grown at a modest pace of 3 pans per day, which should put us over
400 fans by the end of this semester. 
Facebook Insights gives me the tools to track this data easily,
especially if I take note of the dates when actions with potential impact on
our fan base occur (other page suggestions, new advertising strategy).

By downloading the Fan Demographic data from Insights, I can
see that 75% of our fans are between the age of 18-24 and 5% are 13-17 years
old.  So, it’s likely that 80% of
our fans are current or prospective students.  The remaining fans are likely staff members and
parents/family members –– yes, we have had a parent become an active fan of our
page!

Knowing who our fans are is not enough; to truly assess our
Facebook activities, I need to know if students are interacting with our
content.  From the Fan Interaction
data set, I can report on the number of total interactions with our content
(74), average number of interactions per post (1), total photo views (1711),
video plays (170), and comments on our content (30).  Astonishingly, our Facebook Page has had 3,875 page views
from 1,234 visitors since its creation. Soon, Insights will also allow page
administrators to see the Click Through Rate and Engagement Rate, which will
provide a clearer picture of how many fans are responding to your content.

Do you use Facebook Insights for assessment or reporting?  How have you used the data?

Since its inception, The Student Affairs Blog has rapidly grown a dedicated community. Every day more Student Affairs professionals find their way here. Sometimes they find us from a random Google search, but most of the time it’s because a current community member (cough cough…you) told them about the site. So, to help you spread the word even further, try out these 8 tips and let’s see how many more of our peers we can reach.

1) Import the Blog’s RSS Into Your Facebook Account

A lot of traffic comes from people who share various posts with their Facebook friends. If you’d like to automate sharing via Facebook, here’s how to take this blog’s RSS feed and make it automatically import into Facebook as a Note. If you’re unfamiliar with RSS, check out this video.

NOTE: Facebook only lets you import one RSS feed at a time. So, if you are already importing an RSS feed into Facebook, then you have to use a tool called FeedRise to merge two RSS feeds together into one. This way both RSS feeds will be imported into Facebook. If you have three or more RSS feeds, Feedrise will merge as many as you’d like. But beware that Facebook doesn’t like anyone posting too much stuff. Be active, just not too active :-)

2) Import the Blog’s RSS Into Your Twitter

For our Tweople on Twitter, you can also automate blog post sharing via Twitter with a tool called Twitterfeed. It’s simple, fun and FREE!

3) Link Your Twitter and Facebook Statuses Together

Instead of remembering to update both your Facebook and your Twitter status with new blog posts, use the Twitter App on Facebook to automatically update your Facebook status every time you update your Twitter status.

NOTE: The Twitter App will only import Tweets that don’t start with an @reply. This way you can still carry on conversations in Twitter without overloading your Facebook friends with too many updates.

4) Subscribe To The Blog via RSS or Email

Have new posts sent to you instead of you having to check the website everyday (not that we don’t love you). Think of it like a free magazine subscription. You can either have your subscription sent to you via email or sent to you via RSS.


5) Add the SA Blog to Your Blog Roll

Have a blog? Add us to your blog roll. While you’re at it, give your blog some exposure love and add it to The SA Directory.

6) Email the Blog Link to Your Fellow SA Professionals

Word of mouth is the best form of advertising. You’ve heard it before and it’s true. Whether they’re in your office, your department or at another school, share the blog link ( www.thesabloggers.org ) with them.

Or, if they have a question related to Student Affairs, share The SA Forum link ( forum.thesabloggers.org ) with them.

7) Share the Blog at Conferences

According to one of our recent polls, 67% of you go to 1-2 conferences per year. A few people said they go to 7 conferences per year, but that’s another story! While at the conference, remember the blog URL ( www.thesabloggers.org ) and pass it on to new people you meet.

It can even make for a great ice breaker… “Hey didn’t I see you comment on The Student Affairs Collaborative Blog.” :-)

NOTE: If you can, write down the URL for them as very few people tend to take action based on just memory.

8) Bookmark or Homepage The Blog

   

We know Yahoo, CNN, and Google are near and dear to your Homepage heart, but if you feel like changing it up, consider The Student Affairs Blog as your new Homepage! Ok, we’ll also be happy with you just bookmarking us :)


There you go. With these 8 tips, we’ll be able to reach out to even more Student Affairs Professionals and, collectively, we can all support each other.